• All leagues, clinics, and programs have a minimum enrollment.
• Registrations will be accepted on a first-come, first-serve basis.
• Fees must be paid in full when registering.
• You may register for most leagues, clinics or programs during a session, if space is available.
• If the Adirondack Sports Complex cancels a league, clinic, program or rental, a full refund or credit will be issued.
• There is a $25 class change fee if you desire to change your league, clinic, program or rental schedule.
• League, clinic, program, and rental fees are subject to change.
Unless the NY State Police advise no unnecessary travel, the Adirondack Sports Complex will almost always remain open for all programs and leagues, etc. Any decision to close will typically be made as close to game time or training time as possible. Should ADKSC decide to close, we will send out an email through DASH to all players who have subscribed to emails, and will attempt to reach team captains by phone. We will also post an announcement on our website, and on our Facebook page.
LEAGUE GAME CANCELLATION and RESCHEDULING
If a team cancels a game and ADKSC is still open, we will make every attempt to make up the game. However, due to field availability, coordinating with other teams and other factors, we may not be able to reschedule all canceled games.
If ADKSC cancels games due to inclement weather, games will be rescheduled and must be played accordingly. This may result in a double-header or an alternate play day for your team.
Due to limited availability, if your team cannot make the rescheduled date/time, this will result in a forfeit loss for your team. There is no refund for games that can not be rescheduled.
Head injuries, including concussions, are a concern in all sports.
The following links are provided to offer you with more information regarding concessions awareness:
CDC Concussion: www.cdc.gov/headsup/youthsports/index.html
Concussions: The Invisible Injury: www.nysphsaa.org/portals/0/pdf/safety/StudentParentConcussionInformation.pdf
LATE FEE POLICY
Late Fee: 10% of the registration fee
We have found it necessary to implement a late fee policy as a result of the late registrations we receive each session and the impact and domino effect it causes the entire session. Affected groups include on-time registrations, other leagues, programs, and booking requests.
To avoid a late fee:
Individuals must submit their registration and payment in full by the deadline listed above.
Teams must submit their registration, roster, and payment in full by the deadline listed above.
Teams will not be scheduled for games until the process is complete.
FIELD RENTAL RULES
• Please be sure to vacate your rental area so that the next activity can start on time
• Leave the field clear of all equipment and trash after each rental
• No gum/food/drink other than water allowed on the field
• No spitting allowed
• No horseplay allowed
• No spikes or cleats allowed on the fields (turfs and flats only)
Your cooperation is greatly appreciated!
RESERVATION AND RENTAL POLICY
Payment is required in full at the time reservations are made. A 48-hour cancellation notification is required to be able to reschedule or receive a credit/refund. If you cancel within the 48 hours prior to your reservation, or you are a no-show, you will not receive a refund/credit. If the facility closes due to poor weather your reservations will be rescheduled. Major credit cards, cash, checks, and gift certificates are all accepted forms of payment.
Prior to facility use, each participant must complete and sign the waiver form. Please have these waivers signed for everyone in your group prior to your first reservation. Anyone who has not completed the waiver will not be allowed to participate. Please hand in these forms at the front desk.
A $25.00 fee will be required for returned checks.
A $50.00 fee will be charged to any team that chooses to forfeit a game.
GAME RESCHEDULING FEE
A $50.00 fee will be charged to any team that requests a scheduling change on a game.
We understand that there are times in the course of a season when a team may need to make a schedule request due to other commitments, such as school holiday concerts, etc. While we can never guarantee to fulfill a request, ADKSC will do our best to honor all reasonable requests. However, to ensure fairness and timely rescheduling to all teams within your division, all requests must be submitted, at least 2 weeks prior to the start of the season or the game in question. Any requests received after this time will be honored at the discretion of management.
REFUND POLICY FOR CLASSES, CLINICS, or ACADEMY PROGRAMS
Upon registering for a class, clinic, or league you agree that 50% of the registration fee will be forfeited if you are unable to provide the Adirondack Sports Complex with completed Official Waivers and/or Roster, or if you withdraw prior to the start of the session.
Withdrawal from a class, clinic or league may be pro-rated, but only if a doctor’s excuse is presented. A $25 processing fee will be applied to any refund.
PRIVATE LESSON CANCELATION POLICY
24 Hour Cancelation: If you must cancel your scheduled lesson, a 24-hour notice is required to reschedule. If you cancel less than 24 hours prior to your scheduled time, the lesson will not be rescheduled, refunded or credited. If a lesson package has been previously purchased, it will be deducted from the lesson package.
No-Show: A no show will result in full charge of the lesson. If a lesson package has been previously purchased, it will be deducted from the lesson package.
All lessons must be paid in full. Lessons will not be scheduled until payment is received.
REFUND / CANCELLATION POLICY FOR TOURNAMENTS and/or LEAGUES
Although we try to work with all teams that enter our events, it is important to understand the problems that are created when a team registers for an event and then does not follow through with their commitment to participate. When you enter a tournament or league, we make a commitment to you – we expect the same type of commitment in return. These instances not only affect our organization, but every other organization that has made a commitment to play. Therefore, the following cancellation policy is in effect:
All cancellations must be received in writing via email, fax or regular mail. Verbal cancellations will not be accepted. Teams that cancel out of an event more than 30 days prior to the start of the event that is not closed will be issued either a refund check for the full amount of the entry fee minus $75 administrative fee, or a credit of the full amount that can be used for a tournament within 12 months of issue. Inside 30 days, any refund or credit will be at the sole discretion of the tournament director. Once a tournament is full and “closed,” or a game schedule has been distributed, absolutely no refunds will be given. A credit that can be used for another ADKSC tournament or league during the current year may be offered, if the other tournament or league is not full and a schedule is not yet been distributed.
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